We all know planning a wedding is not the easiest mountain to climb. There are little details that are easy to forget and sometimes aren’t thought of until the day of the wedding. However, there are trained professionals who know exactly what you need to do when planning your wedding and even better, they help you through the process.
Some venues like ours have an event coordinator on staff which is a blessing that most couples do not realize. Unfortunately, most venues do not have this luxury. In the case that you book a venue that does not have a wedding coordinator, then take it upon yourself to find one. You will not regret it later.
There are several different types of wedding coordinators that you can choose from. You can hire a coordinator to do all the planning for you, you can hire one that you meet monthly that guides you through the planning process, or you can hire one just for the day of your wedding to make sure it runs smoothly. Whichever type of coordinator you decide to use make sure it best fits your needs and schedule. Here are some of the many reasons why a wedding coordinator is a necessity.
1. They help you decide what decorations will look best.
At Four Oaks Manor we meet with our brides three times prior to the wedding and guide our couples through what decorations would look best with the style they are going for. Coordinators have seen it all, the good and the bad, and they can give you pointers that no one else can. They have seen the Pinterest fails and will help you decide what decorations will be realistic and look elegant with the style that you are wanting. Show them your ideas and listen to their advice.
2. They make a timeline for you.
This is a big one. Most couples forget that timelines are crucial to keeping a wedding running smoothly. Some couples think, “We can just go with the flow.” You can, but your wedding won’t end up the way you had always imagined it. Wedding coordinators know how much time is needed for after ceremony pictures, how much time is needed for a dinner of 80 people, how much time special dances and cutting the cake will take, and they will plan out a timeline based from the events you want to take place during your wedding. If you want to make sure you have two hours of dancing time to get your money’s worth from your DJ, then make sure you have a timeline and stick to it.
3. They make sure everything stays on track.
On your special day, the last thing you want to worry about is if everything is running on time. A wedding coordinator does this for you. They tell you where to be and when you need to be there. Better yet they tell everyone else where they need to be and when they need to be there. You don’t have to lift a finger and that is the beauty of having a wedding coordinator. In this article on why wedding planners are necessary, Susan Baroncini-Moe states, "You will be able to breathe and focus on the more important aspects of your day because someone else is taking care of all the details of the actual event."
4. They make sure the ceremony run smoothly.
Wedding coordinators make sure that your ceremony runs according to plan. This is the most frequently forgotten detail when it comes to a wedding. Couples just assume that their bridal party will know where to stand and when to walk. Granted this is what a rehearsal is for, but even after a rehearsal I have seen bridesmaids and groomsmen have no idea what they are supposed to do. A wedding coordinator makes sure all your guests are seated, lines your bridal party up, cues the music, cues them when to walk, cues you when to walk, and makes sure everything goes according to plan. Meanwhile you are just focused on marrying the man or woman of your dreams.
5. They make sure the rest of your vendors are on track.
Your coordinator not only makes sure everything with your ceremony and reception is running smoothly, but that your other vendors are running smoothly also. They are constantly updating the DJ, so he/she knows what to announce and when to announce it. They make sure the cake is in place and ready to go for your cake cutting ceremony. They make sure the food is ready to go by the time dinner is supposed to start. They update your photographer and videographer on the details, so they are in the right place at the right time. They coordinate with all your other vendors to make sure your day is perfect and you as a result do not have to worry about a thing.
We hope these tips help you in your wedding planning process. Please let us know if you have any other questions for any stage of your wedding. Couples who read this also enjoyed our Wedding Day Checklist!